Knowledgebase : Classroom > Venues

You can broaden the reach of your Instructor Led Training (ILT) through the use of online conferencing and meeting systems. One of NetExam’s most popular live training solutions utilizes Cisco GoTo Webinar as the online location for the training site. NetExam has integrated GoTo Webinar so that it’s easy to set up and add an available venue for your online live training classes. 

You first create a virtual classroom in NetExam by adding a Venue to a Classroom. Select Web Conference as your online venue category and GoTo Webinar as your conference type. Once you have created a virtual venue, you can use this venue to schedule your virtual training sessions. A virtual training session works like a class in NetExam, except the meeting room is your GoTo Webinar account. Students receive meeting details via email upon enrollment in the class. Once the class has been completed, the conference app will send meeting attendance data back to NetExam for inclusion in the student's transcript.

The steps to setting up a GoTo Webinar as a classroom are clear and easy. Download the guide below for the instructions to walk you through the steps to create the meeting instance, where to add it as a location to a class and email communications. 

Thank you for using NetExam for your training and certification!

keywords: GoTo Webinar, Web Conference, Instructor-led training, ILT, venue, live training, classroom, virtual classroom, virtual training

NetExam will be updating the ILT class view of Learner Portal based on feedback we have received from our customers. In the new view, the venue map has been replaced by the class description making it easier for learners to see a description of the class. NetExam Administrators can control the content displayed there via the class description field in the class configuration view. The map can still be accessed via the new icon listed next to the venue address.  

 

From the Class Add/edit page:

Select "Telephony:" under "Venue Information" and select "Telephony Support:" as "Call In" when creating a Webex Training session. That will now enable the "Webex Audio" at the Webex side.

You can broaden the reach of your Instructor Led Training (ILT) through the use of online conferencing and meeting systems. One of NetExam’s most popular live training solutions utilizes Citrix's GoToMeeting (G2M) as the online location for the training site. NetExam has integrated G2M so that it’s easy to set up and add an available venue for your online live training classes. 

You first create a virtual classroom in NetExam by adding a Venue to a Classroom. Select Web Conference as your online venue category and GoToMeeting as your conference type. Once you have created a virtual venue, you can use this venue to schedule your virtual training sessions. A virtual training session works like a class in NetExam, except the meeting room is your G2M account. Students receive meeting details via email upon enrollment in the class. Once the class has been completed, the conference app will send meeting attendance data back to NetExam for inclusion in the student's transcript.

The steps to setting up a web conference as a classroom are clear and easy. Download the guide below for the instructions to walk you through the steps to create the meeting instance, where to add it as a location to a class and email communications. 

Thank you for using NetExam for your training and certification!

keywords: GoToMeeting, G2M, Web Conference, Instructor-led training, ILT, venue, live training, classroom, virtual classroom, virtual training

Procedure

  1. Under the Classroom tab, select the Venue sub-tab.

  2. Under the Select Venue section, select the New Venue button.

  3. Enter the Venue information. Required fields are identified with a red asterisk (*).

  4. You can expand and collapse section information by clicking the +/- signs.

  5. Click Submit when you have completed entering the Venue information.

Related article: How to setup Venue color and define Max and Min venue size

In order to begin adding Venues, you must first create categories for your Venues. This will help to keep your Venues organized.

Procedure

    1. Click on the Venues sub-tab under the Classroom tab

    2. Expand the Venue Category Administration section and from the Category dropdown box, select New Category and click the Submit button

    3. From the Edit a Venue Category page, enter the category name and description if desired. The Active option will be pre-selected. Click the Save button to add the category

There are three (3) ways to add Class Schedules:

    1. From the Course Page - Adding your class through the Course page will take you directly to the Add/Edit Schedule page, however it does not provide an overview of all classes scheduled, only a list of classes scheduled for the Course you have selected.
        • Scroll to the bottom of the Course page and click on the Add New Schedule link.

        • A new schedule page will appear for you to add details. 

    2. Through the Course Schedule Calendar - Adding your class schedule through the Course Schedule Calendar allows you to see an overview of all classes scheduled for each day of a given month.
        • Go to the Calendar sub-tab under the Classroom tab.

        • Click the Add link for the day for the respective month and in the following page; select the respective Course, by clicking the Select Course button, which would open a pop-up with a list of all the available ILT Courses.

        • Click Submit once you select your Course. A new schedule page will appear for you to add details. 

    3. Through the Venue Schedule Calendar - Adding your class schedule through the Venue Schedule Calendar allows you to see classes and reservations for a particular venue.
        • Go to the Venues sub-tab under the Classroom tab.

        • Select the Venue of your choice and click the View Schedule button.

        • Click the Menu link and select Add from the Venue Schedule Calendar and then select the Course by clicking the Select Course button, which would open a pop-up with a list of all the available ILT Courses. Click Submit once you select your Course.

        • A new schedule page will appear for you to add details.

    4. Enter the schedule information and click the Submit button. You will be returned to the respective Course page.

 

Entering Schedule Information

The following will describe specific information for your schedule:

 FIELD

DESCRIPTION

Class Name

The name of the Class Schedule

Visibility

Identifies the class as either Private or Public. Classes set to Private will not be visible to the User for registration.

Status

Allows you to change the status of your class – Active, Cancelled, Incomplete or Class Ended. The default for all new schedules is Incomplete. 

Instructor

Assigns an available instructor to the class. You can also select the View Instructor link to manage the selected instructor’s Course eligibility.

Eval Code

A freeform field that you can use to identify the class for future reference.

ID

NetExam creates a unique ID number for every schedule created. This will always be auto populated.

Product ID

The Product ID is a freeform informational field. Should there be a product associated with the Class, you can enter the ID here.

NetExam Registration URL

Once the schedule is added, this field will be populated with a direct link to this class.

External Registration URL

If you choose to use an external registration system, you can enter the URL here. If this field is populated, the user will be taken to this URL when they click on the register button.

Time Zone

Assigns the time zone for the new class.

Dates

A required field. This allows you to schedule multiple dates and times for your class. Select the From and To dates and time and click the Add Date button.

Certification Required

This is an informational freeform field where you can specify whether attendees need to be certified or not.

Max Class Size

Enter the maximum number of seats for the class.

Min Class Size

Enter the minimum number of seats for the class.

Reserved Seats

If you need to reserve a specified number of seats up front, enter this number here. This number will be deducted from the maximum class size.

Class Full Notification

If you select Yes, the Manager/Creator of the class will be notified via email each day until the start of the class. An embedded link is available to configure the text for the email template that will be sent to the Manager/Creator.

Allow Wait List / Replacement Period

Select Yes if you want to offer Users the opportunity to be put on a waiting list in case of cancellations on a first come, first serve basis. You can select the number of hours to allow this feature before the start of the class.

Current Enrollment

Displays the number of Users currently enrolled for the class.

Current Wait List Button

This will take you to a page of Users that are currently waiting for this class, providing contact information and functionality to remove the student from the wait list.

Cancellation Policy

If your company has a cancellation policy, enter the text here. This will be displayed to the User.

Cancellable

This sets the days/hours that the class can be cancelled starts before the start date.

Registration Terms and Conditions

If selected Yes, the User will be prompted to Accept or Decline the Registration Terms and Conditions specified. A link is also available to modify the verbiage of the Terms and Conditions that will be displayed.

 

Additional Schedule Information

In addition to the above fields, the following are sections that can be expanded to enter more information for the schedule:

SECTION

DESCRIPTION

Email Preferences

Select email preferences for Registrants, Instructors, Other Contacts and Managers by selecting the check box next to each available email template. For information on updating the email templates, refer to the NetExam Company Setup Guide for instructions. You also have the option of selecting a Custom Message that you may have already configured.

Contact Information

Freeform fields to enter additional contact information for the class.

Venue Information

This section allows you to select the Venue and enter additional information about the Venue for this class.

Pricing Information

This section displays the pricing details that you may have set in the Course page.

Internal Use

Additional miscellaneous information for the class such as SAP number, class cost, equipment information, comments about the class and notes to Users.

Authorized Training Providers

The dropdown will display all the ATP’s available and one can be selected for the particular Class schedule.

Contacts

Use this section to enter contacts for your class (Visible in the Edit Class page only).

Registered Users

This section will show the Users who have registered for the class. You can update each User’s status and billing/voucher specifics as well as enter any comments regarding the individual User. Each User listed will have a link to their individual profile. This section also provides a link to print a class roster (Visible in the Edit Class page only).

NetExam now allows you to schedule classes at the same time using the same venue. In order to do this, you need to first create sub-venues within your main venue. The attached small guide gives you more information.

Often you may want to give a color to your company's venues to stand out from your rest of the class schedules. Also, you can define the venue Max and Min size so that instructors cannot schedule classes more than the capacity specified in the venue. Here is how.

Goto Classroom tab from the Admin site and click Venues. 

You can broaden the reach of your Instructor Led Training (ILT) through the use of online conferencing and meeting systems. One of NetExam’s most popular live training solutions utilizes Cisco WebEx as the online location for the training site. NetExam has integrated WebEx so that it’s easy to set up and add an available venue for your online live training classes. 

You first create a virtual classroom in NetExam by adding a Venue to a Classroom. Select Web Conference as your online venue category and WebEx as your conference type. Once you have created a virtual venue, you can use this venue to schedule your virtual training sessions. A virtual training session works like a class in NetExam, except the meeting room is your WebEx account. Students receive meeting details via email upon enrollment in the class. Once the class has been completed, the conference app will send meeting attendance data back to NetExam for inclusion in the student's transcript.

The steps to setting up a web conference as a classroom are clear and easy. Download the guide below for the instructions to walk you through the steps to create the meeting instance, where to add it as a location to a class and email communications. 

Thank you for using NetExam for your training and certification!

keywords: WebEx, Web Conference, Instructor-led training, ILT, venue, live training, classroom, virtual classroom, virtual training