Knowledgebase : Guides and Quickstarts

You can broaden the reach of your Instructor Led Training (ILT) through the use of online conferencing and meeting systems. One of NetExam’s most popular live training solutions utilizes Cisco GoTo Webinar as the online location for the training site. NetExam has integrated GoTo Webinar so that it’s easy to set up and add an available venue for your online live training classes. 

You first create a virtual classroom in NetExam by adding a Venue to a Classroom. Select Web Conference as your online venue category and GoTo Webinar as your conference type. Once you have created a virtual venue, you can use this venue to schedule your virtual training sessions. A virtual training session works like a class in NetExam, except the meeting room is your GoTo Webinar account. Students receive meeting details via email upon enrollment in the class. Once the class has been completed, the conference app will send meeting attendance data back to NetExam for inclusion in the student's transcript.

The steps to setting up a GoTo Webinar as a classroom are clear and easy. Download the guide below for the instructions to walk you through the steps to create the meeting instance, where to add it as a location to a class and email communications. 

Thank you for using NetExam for your training and certification!

keywords: GoTo Webinar, Web Conference, Instructor-led training, ILT, venue, live training, classroom, virtual classroom, virtual training

The NetExam Learning Management System utilizes a hierarchical system to develop the training structure. Curriculums (Training Directories) are created from the top level down and then activated from the bottom level up.



Top Level

Curriculum: this is an organization tool (Training Directory) for the NetExam Administrator. This level can be used to organize your Courses into manageable groups. The title and description of the Curriculums are not displayed to the student.

Level Two

Course: this level is displayed to the student and organizes the Lessons for the Course.

Level Three

Lessons: this level is also displayed to the student and provides a way to organize Learning Objectives.

Level Four

Learning Objectives: this level is an organizational tool (Question Pool) for the NetExam Administrator. It is not displayed to the student (Note: It is not a requirement to include Learning Objectives for your Course; however, in order to provide testing through the NetExam System, you must include learning objectives in your Curriculum structure).

To assist you in your initial setup you will see that a Default Curriculum, Course, Lesson and Learning Objective have already been setup for your company. You may choose to use these and if so, all you will need to do is rename them.

Additionally, NetExam also offers a Course Quickstep. This is a template Course that allows you to quickly add and activate your Curriculum, Course, Lesson and Learning Objective. This is the easiest way to add your Courses in the NetExam System (Note: Before adding Courses using the Quickstep method, please setup your Curriculum in advance as you will be required to select this as part of the process). Each time you use the template Course to create new Courses, it will be identical to the template setup.

Another feature that will be very useful once your Courses are deployed is the View Enrollment feature. From the Course page you can select the “View Enrollment” button and you will be able to run an enrollment report for any Course.

Status Identifiers

The NetExam system identifies Course level status using the following icons:



Curriculum  (Course Folder)









Learning Objective (Question Pool)






NetExam Admin Guide v6.3-1

Refer the attached guide on Bulk user upload and the Excel Template for uploading multiple Users into the NetExam Learning Management System (bulk upload).

NetExam Integration Guide

The NetExam Instructor App is designed for NetExam Instructors to help them manage their instructor-led-training classes from their iPhones. Using this app they will be able to perform tasks such accessing the details about the classes they are assigned to teach, accessing the class rosters, updating attendance etc.

This app is available for download from the Apple iTunes App Store at

NetExam Spring Release 2017 webinar slide deck

At Media Defined, customer success is our top priority! Our goal is to enable our customers to make the most of each new release. We continue to improve NetExam based on your requests and usage. As part of our ongoing investment in the NetExam Learning Management System, Media Defined is pleased to present the following upgrades and product features as part of NetExam Summer 2015 Release. The new enhancements are documented in the NetExam Support Knowledgebase to enable you to implement and use the new features. We appreciate your suggestions and feedback and will continue to develop our product with you at the top of the list. Thank you for being a NetExam customer!

NetExam partners with Proctor U – enables Remote Online Proctoring
As more courses turn to online education as a viable certification platform, maintaining testing integrity is critical to the success of a certification program. Online remote proctoring has evolved into a secure solution and NetExam has partnered with ProctorU, one of the premier online proctoring services.

ProctorU has developed a safe and secure environment to manage the proctoring process. Proctors use a three-step approach to authenticate a student’s identity: see the student, see what they’re doing and know who they are. NetExam developers and engineers have worked with ProctorU technical teams to develop an API that lets the Administrator enable remote proctoring in a course, and for the student to click a button and schedule a proctored exam with a proctor from ProctorU. KB

NetExam partners with Payment Express providing a new global payment gateway
NetExam is working to provide you with a variety of great options for payment processing. Our engineers have integrated Payment Express - a premier global leader in payment technology as a new payment gateway available in NetExam. KB

Single Sign On with SFDC OAuth Login
One of our goals is to make using NetExam easier. Now your learners can have a single sign on with their SFDC credentials! Learners who have an SFDC login can choose the “Login from SFDC” option. KB

Activity Widget - User Group Activities
Speaking of social learning, this widget will display the learner’s User Group activities such as whose taking what courses, certification enrollments, completions and more with people that belong to the learner’s Primary User Group. Admins can go to General: Learner Portal Settings: User Type and drag-n-drop the Widget into the layout.

Calendar Invite single-click scheduling in Outlook
This is a nice little bonus feature that Outlook users will love! When a learner enrolls in an ILT class, the enrollment email includes a calendar invite. Click and schedule right in Outlook!

Enhanced Talent Management Module
NetExam continues to build a robust competency architecture including several components typically used in competency management. In addition to training and certification as a measure of competency, NetExam includes a Talent Management module that provides additional competency assessment criteria. The Talent Management module tracks, manages and reports on competencies to help determine and manage gaps in the team's capabilities. KB

Vidyard Integration
Using Salesforce? Using Vidyard? Now you can use both with NetExam. Vidyard is an innovative video management application that provides lots of user data related to the video. Primarily used in marketing and sales applications, the availability of video use data works extremely well in a learning management system as well. We like it because of its easy integrations with Salesforce. NetExam has enabled the integration of Vidyard video as a resource available for lessons.  KB

Social Learning Tab
Social learning is a powerful additive to engaged learning. Now you can enable the “Social Learning” tab from the User Role Add/Edit page. This will display a separate tab in the student site where the student can open Media Defined’s own social platform – Ensamba. You should check out Ensamba – social learning for business with Interests, Badges, Points, and more. KB

User Group Report Tab
Our research indicates many managers work with several tiers of user groups and need to view certification info selectively. We’ve enabled this function through a Tab that is implemented in the Student Portal. From the tab, group managers can view the summary of certifications, course enrollments, and completions for their assigned user groups. KB

If you have any questions please submit a support ticket or contact Prasad De Silva


The NetExam Team

NetExam v7 Administrative guide will provide a comprehensive overview of the new v7 admin site. Please contact your Accounts Representative if you haven't got access to your v7 account yet.

NetExam v7 Student guide will provide you a comprehensive information about the new v7 site. See attached guide for further reading.

This document describes the new features in NetExam Spring 2017 release.

NetExam will be introducing the concept of “class-pass” with this release. When a learner registers for an Instructor-Led-Class they will be emailed a "class pass" that contains a QR code unique to the learner and the class. The learner can then take this class pass to the class and let the Instructor scan it with the NetExam Instructor Mobile app which will then recognize the learner and give them attendance credit.

Click here to access the complete guide of Articulate Storyline

How to Guide.

Publish for LMS

Cohort-based learning is a learning method where learners learn and collaborate about a specific topic at the same time. These learning plans typically have a duration of several months. It is a common and proven approach used by universities, colleges and MOOC courses. Cohort Learning plans can be used in scenarios like partner/customer onboarding, advanced topics or in any situation where "batches" of learners undergo training. 

These are the Credit Card Block Country list in NetExam - eCommerce 

What is Credit hour?

In todays, competitive markets companies often make ways to boost their sales and making their staff contribute to maximum potential to achieve their targets. With that in mind, NetExam introduced a credit hour field on the course page and a widget o track individual achievements of these goals.

This guide describes Course/Certification enrollment approval workflow. Please contact Support center if you have any questions.

ETL Process

Businesses often manage data from a variety of data sources and use a number of data analysis tools to produce business intelligence. Training data is usually one dimension used to execute such a complex data strategy. The

data must be able to travel securely between systems and apps. To facilitate this, NetExam has introduced a mechanism that allows clients to extract certain data from the system into an external repository. This architecture is done using processes that fetch the data and place the data as CSV files at a designated secure FTP location or network-accessible location. 

From the Admin site, click on General Tab - Click on Self Registration - Click on “Available”.  

Self Registration is configured by user Role, Type, Group and Cost Center.

You may change and customize the settings that will be shown in the User Registration form. When finished, click the Submit button. This will activate the Register button on the Student Login page.

For additional information, see the attached NetExam Self-Registration Guide.

The Informal Tracker App was designed specifically for Managers who are having Group Manager privilege to help them manage the informal events.
Using this app they will be able to Create events, add participants to the events, save the event information as well they can video the event and upload to the NetExam system. Then participant will get credits.

The Learner Portal settings allow the NetExam admin to customize the student site as desired and/or according to the organization best practices.

The following are some of the widgets available at the disposal of the NetExam admin. Please refer the document for complete list.

  • Welcome
  • RSS Feed
  • News and Information
  • Available Training
  • Enrolled Courseware
  • Points Leaderboard
  • Social Learning
  • Certification Progress
  • Messages
  • New Courses
  • Popular Courses
  • Content Library
  • Calendar

The Learner portal setting allows the admin to select any of the above mentioned widgets and drag/rearrange them to a desired position/location; thereby allowing them to customize their student site. 

Administrators who log in to the Learner Portal will now have Single-Sign-On link to login to the NetExam Administration Application. This link will not be visible to users who do not have access to the Admin Application.

Admin Login

NetExam introduces a Microsoft Windows app with its Fall 2017 release. This app can be downloaded and installed from the Windows App Store. It supports the Windows 10 operating system could be installed on laptops as well as tablets such as Surface Pro. This app as well as the Window Store Listing can be customized with your company’s branding. The app supports offline usage, allowing users to download content while connected to the Internet and use the content when an Internet connection is not available. The app keeps track of the learner’s progress and syncs progress with the NetExam system when a connection is established.

This document will give you an overview of the NetExam Ad-hoc Reporting feature located within the Reporting > Adhoc Reports tab within the admin portal. . If you require any reporting training, please contact the NetExam Support Team.

NetExam Basics - Terms and Definitions

This covers the following terms.

User, User Type, User Role, User Group, Course, Curriculum, Certification

This guide will assist in the setup of your company's information in the NetExam System. Includes instructions on User Roles, User Groups, User Types, and Email/Content Templates.

Please download the latest version of NetExam Student site CSS Guide

Related article on Changing icons on widgets in Student site's Home Tab and Adding background image to login page.

This guide provides information on steps to setup Classroom training.

NetExam Learner API Guide

The NetExam Learning Content Management System (LCMS) helps companies manage the workflows of their course content development process.

NetExam Learning Management System Support Services Guide

NetExam mobile apps now support offline exams. Administrators can configure what exams will be enabled for offline access and learners can then download and take them when not connected to the Internet. The app will synch their results back to the NetExam system when a connection is available. Till then, the results will be stored encrypted on the user’s device.

NetExam Product Reference Guide v1.0

NetExam Product Release 12/11/2015

NetExam Product Release 12/18/2015

NetExam Product Releases May 06, 2016. 

This highlights the following items:

  • Email Tag Validation
  • Required/Elective column on the transcript
  • Post badges to LinkedIn
  • Custom Field Support fo emails templates

NetExam Support Center Guide for Users

This document includes a basic NetExam overview including User Roles

The following document contains the guide for the NetExam v6 Student Portal.

NetExam  - Microsoft Team guide will provide you a step by step walkthrough on setting up a Team instance in Microsoft Azure platform and make the integration with NetExam.

NetExam now allows learners to post their course/Certificate completion certificates directly to their LinkedIn profiles.

This guide provides the basic steps of Salesforce to NetExam Data Integration.

NetExam has an integration with that allows for NetExam training objects: Courses and Certifications to be transmitted to SFDC and stored in custom objects. This allows the flexibility of reporting on this data directly from within SFDC.

Also, please see the companion documents - Salesforce to NetExam Enhanced Course Data Integration and Salesforce to NetExam Setup and Integration Guide.

User Deactivation API

Three new web services have been added which are accessed from the SalesForce environment and/or through the client’s own applications.

The three are as follows:

1. GetInactiveUsers (string APIKey, string APIUsername, string APIPassword, int InactiveDays)

The following method could be used to get the users who are not logged in to the system with in the period of given number of days.

Example - 

If the value of InactiveDays is 30; the subsequent return value will be all the users who were not logged in to the system within last 30 days.

2. DeactivateUser (string APIKey, string APIUsername, string APIPassword, string UserID)

From this method by giving the above mentioned parameters, we can use it to deactivate users.

3. DeactivateUserbyUserExternalID (string APIKey, string APIUsername, string APIPassword, string UserExternalID)

From the above mentioned method also we can deactivate the user. But here we have to give the "UserExternalID" instead of "UserID". This mainly the method used for Salesforce.

NetExam introduced the User Training Goals which allow Learners to achieve the self user goals among the team which boost the learning culture.

NetExam has integrated with Ravello Systems to bring VirtualLabs for Instructor Led Training. With this integration NetExam Administrators can schedule VirtualLabs to be created for class attendees. Ravello's distributed hypervisor infrastructure technology  allows you to run these Virtual Machine in public clouds such as Amazon AWS and Google Compute Engine.

This document describes the new features in NetExam Autumn 2015 version.

This document describes the new features in NetExam Spring 2016

This document describes the new features in NetExam Summer 2015 version.

This document describes the new features in NetExam Summer 2016 release.